POLL CLERK AND ASSISTANT APPLICATIONS

POLL CLERK AND ASSISTANT

APPLICATION FORM
APPLICATION DEADLINE - MARCH 1, 2026
Name

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email
example@example.com
Summer Contact Information (if different)
Select Type of Membership*
ETFO Membership #*
Select Local *
Select Type of Local*

TeacherOTDECEPSPESP
Responsibilities:

Poll Clerks
1. To assist the chair of the Credentials Committee.
2. To assist in the counting of recorded votes.
3. To assist the returning officer in the distribution, collection, and counting of election ballots.
4. To monitor participants attending the Annual Meeting to ensure that the proper credentials are displayed.
5. To assist in the counting of delegates to ensure that a quorum is in place prior to the start of each session.
6. To assist in the distribution and collection of materials to/from delegates.
7. To assist the chair in maintaining a speakers list.
8. To assist the chair in timing speakers.
Assistants:
1. To assist the chair of the Steering, Resolutions, or Credentials Committee in carrying out the responsibiliites assigned to the committee.
2. To assist the Annual Meeting Committee in carrying out its responsibilities in the operation of the Annual Meeting.
3. Should have prior experience as a poll clerk.
This is a voluntary position, and all expenses will be paid per Federation guidelines. Selected candidates are expected to attend a training session at 2 p.m. on Sunday afternoon prior to the Annual Meeting and plan to be available for every session of the Annual Meeting. Poll clerks will also be needed to distribute materials prior to the start of each session. Since poll clerks and assistants are volunteering for the provincial Federation and conducting votes, they are not able to participate in social events with their locals during the Annual Meeting.
If selected, I am able to abide by the above expectations

YesNo
I am interested in the following position (choose all that apply)*

Poll ClerkAssistant - Credentials - Supports the credentials chair with poll clerks, voting cards, distribution of materials.Assistant - Resolutions - Supports the resolutions chair processing amendments and new business resolutions.Assistant - Steering - Supports the steering chair with the agenda.Assistant - Timer - Starts and stops the two-minute timer for speakers. This is on the stage and requires comfort with technology and touch screens.Assistant - Spotter - Tracks the speakers list by order in which delegates line up at the microphone. This is on the stage and requires comfort with technology and touch screens.
Have you previously held any of the above positions?*

NoYes
If yes, please provide the position and year.
How many times have you attended ETFO Annual Meeting in any capacity?*
Applicable Experience
Number of years in education
Please identify any Federation experience or involvement at the local or provincial level.
Member self-identification allows ETFO to achieve a critical goal, supporting and encouraging the participation of all members in ETFO programs, services and events. By completing this sections, ETFO will be able to undertake the necessary statistical analysis to achieve this goal. All information collected and the reporting of statistical data will be confidential. Although the completion of the section is voluntary, ETFO encourages members to self-identify.

First NationsMétisInuitPerson with a disabilityWoman2SLGBTQ+Racialized Group
If you identify as racialized, please specify:
Please note: Successful applicants must be available to be on-site at the hotel from Sunday, August 9 at 2:00 p.m. through Thursday, August 13, inclusive.

Should you have any questions, please contact James Taylor at jtaylor@etfo.org.
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